Effective Date: October 1, 2024

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1. Introduction
Heritage International School (HIS) is committed to protecting the privacy and personal information of our students, parents, guardians, and staff. This Privacy Policy outlines how we collect, use, store, and share personal data in compliance with applicable data protection laws and regulations.

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2. Data Collection
We collect personal information through various means, including but not limited to:
   •  Enrollment Forms: Personal details such as names, addresses, contact information, and demographic data and any further information parents wish to volunteer about issues their children have that might affect their learning.
   •  Online Interactions: Data collected through our online learning platform, including student participation, academic performance, and recorded sessions.
   •  Surveys and Feedback: Information gathered to improve our services and tailor the educational experience.
   •  Communication Channels: Email, chat, and other communication records for administrative and educational purposes.

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3. Types of Data Collected
The types of personal information we may collect include:
   •  Personal Identification: Name, date of birth, gender, nationality.
   •  Contact Information: Email address, phone number, mailing address.
   •  Educational Data: Academic records, attendance, grades, assessments, and behavioral reports.
   •  Technical Data: IP address, device information, and usage data from our online platforms.

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4. Use of Personal Data
HIS uses the collected personal information for the following purposes:
   •  Educational Purposes: To deliver personalized and effective educational services, including lesson planning, assessments, and academic support.
   •  Communication: To communicate with students, parents, and guardians about school activities, updates, and other relevant information.
   •  Administrative Functions: To manage enrollment, attendance, billing, and other operational aspects.
   •  Compliance: To fulfill legal obligations and ensure the safety and well-being of our students and staff.

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5. Data Sharing and Disclosure
HIS may share personal information with:
   •  Authorized Personnel: Teachers, administrators, and support staff who require access to personal data to perform their duties.
   •  Third-Party Service Providers: Vendors who provide services such as IT support, online platforms, and payment processing. These providers are bound by confidentiality agreements and are required to protect personal information in accordance with this policy.
   •  Legal Authorities: When required by law or in response to legal proceedings.

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We do not sell, trade, or rent personal information to third parties.

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6. Data Security
HIS implements robust security measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. This includes:
   •  Encryption: Ensuring sensitive data is encrypted both in transit and at rest.
   •  Access Controls: Restricting access to personal data to authorized individuals only.
   •  Regular Audits: Conducting regular security audits and assessments to identify and address potential vulnerabilities.

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7. Data Retention
HIS retains personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. Upon the completion of these purposes, data is securely deleted or anonymized in accordance with our data retention policy.

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8. Parental and Student Rights
Parents, guardians, and students have the right to:
   •  Access: Request access to the personal information we hold.
   •  Correction: Request corrections to any inaccurate or incomplete data.
   •  Deletion: Request the deletion of personal information, subject to legal and contractual restrictions.
   •  Objection: Object to the processing of personal data for specific purposes.

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Requests can be made by contacting [Insert Contact Information].

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9. Changes to the Privacy Policy
HIS may update this Privacy Policy from time to time. Any changes will be posted on our website, and we will notify you of any significant changes. The effective date of the latest version will be indicated at the top of the policy.

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10. Contact Information
For any questions, concerns, or requests related to this Privacy Policy, please contact:

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Heritage International School (HIS)  
his.online.school@gmail.com